How Growing Businesses Can Automate and Safeguard Payments

For finance teams, selecting the right bill pay system often feels like the Goldilocks dilemma—many solutions are either too limited for complex needs or too advanced and expensive for mid-sized companies. Finding the right balance remains a challenge for accountants and business leaders alike.

When Basic Bill Pay No Longer Suffices

Routable positions itself as the natural next step for businesses that have outgrown entry-level platforms but are not yet ready for enterprise-grade systems. The solution is designed for organizations processing anywhere from 100 to over 100,000 payments each month.

Businesses should consider upgrading once they surpass 100 to 250 bill payments per month. Indicators that it may be time to transition include:

• Processing more than 100 monthly transactions
• Requiring stronger ERP synchronization (Routable boasts a 99.8% sync success rate)
• Needing multi-entity support (from 2 up to 85+ entities)
• Managing complex approval structures based on multiple business dimensions
• Delegating tasks across larger finance teams
• Handling subsidiaries with increasing complexity
• Strengthening data integrity and reliability

Importantly, Routable integrates seamlessly with existing accounting systems such as QuickBooks or Xero, meaning businesses do not need to replace their current general ledger or adopt a new ERP to scale.

Features Designed to Scale with Your Business

Routable includes a wide range of features tailored to the needs of growing businesses.

Seamless Vendor Management

A custom-branded vendor portal enables vendors to onboard themselves, complete tax forms electronically, and securely link their bank accounts. The platform includes built-in 1099 management, eliminating the need for additional tax compliance tools.

Deep ERP Integration

The system offers real-time integration with accounting platforms like Oracle NetSuite and Sage Intacct, pulling in all fields—including custom ones—without extra setup. Any changes in your ERP are automatically reflected, ensuring the system remains fully aligned with your accounting structure.

Flexible Approval Workflows

Finance teams can configure multi-level approval rules based on any ERP field. Rules can be nested for greater complexity, and approvers can approve transactions directly via email without logging in.

Advanced Purchase Order Matching

For inventory-heavy businesses, Routable supports two-way and three-way matching at scale. It can handle up to three million SKUs and process thousands of invoices in seconds—tasks that would otherwise take significant manual effort.

Fraud Prevention Powered by AI

A standout feature under development is AI-driven fraud detection. With mid-market businesses losing an average of $280,000 annually to invoice fraud, the system uses artificial intelligence to detect suspicious elements, such as:

• Altered vendor names, dates, or amounts
• New or modified addresses
• Duplicate invoice numbers
• Bank account changes
• Routing number mismatches

In one case, Routable identified 17 doctored elements in a fraudulent $1 million invoice, helping the customer avoid a major loss.

Transparent, Scalable Pricing

Routable’s pricing model is based on payment volume rather than per-seat licensing. Plans start at $599 per month, with unlimited user access included. This enables finance, operations, and even customer success teams to access payment information without incurring additional user fees.

This structure fosters collaboration across departments, ensuring teams have visibility into payment status without sacrificing security or increasing software costs.

Transforming Accounts Payable into a Strategic Asset

Routable positions accounts payable as more than just a back-office function. With deep ERP integrations, robust automation, advanced fraud detection, and scalable workflows, the platform enables finance leaders to convert payment processing into a strategic business advantage.

For CFOs, controllers, and accounting professionals advising clients, adopting modern AP solutions like Routable can reduce risk, streamline operations, and even generate measurable returns—particularly when fraud prevention features safeguard budgets that would otherwise be lost.